Outlook for Office 365 for Mac Outlook 2016 for Mac Outlook 2019 for Mac Outlook 2016 for Mac includes a new feature called one-click archiving. This feature allows you to quickly move an item from your Inbox or another folder to an archive folder. An archived item (or items) remains accessible, but doesn't clutter your Inbox. Archive messages with a single click You can archive messages in any of the email accounts that you've connected to Outlook 2016 for Mac. These include Exchange (version 2016 and later), Office 365, Outlook.com, Hotmail, iCloud, Google, and Yahoo!. Choose one or more messages in your folder to archive. On the ribbon, choose Archive.
As soon as you choose Archive, messages are immediately moved to the archive folder you've specified. If you archive a message by mistake, go to the archive folder and move the message back to your Inbox. First time using the archive?
Select File > Data File Management from the menu in Outlook. In Outlook 2016: Click File. Go to the Info category. Click Account Settings. Select Account Settings from the menu that has shown. Go to the Data File tab. Click Add: In Outlook 2016: Enter the name for the archive under File name.
If you haven't previously set up an archive folder for an email account, you'll get this prompt: Choose one of the following:. Continue. A new folder will appear in your folder list for that email account.
You'll have to repeat this process to create an archive folder for each of your email accounts. The folder will be called Archive for Office 365, Outlook.com, Hotmail, iCloud, Google, and Yahoo! The archive folder for Gmail is called All Mail. Choose another folder. Select any of your existing folders for the archive.
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A hosting provider with world-class, tailored customer service. Join our team of talented cloud experts. Stay up-to-date with the news and trends of the technology world. Get the latest SherWeb news. SherWeb's excellence is trusted and recognized worldwide. Note: If you've already been using Outlook 2016 and the main window is displayed just after you double-click Microsoft Oulook, under the Tools menu, click on Import and go to step 6.
A pop-up window may ask for your approval to use infomation in your keychain. Click Always Allow.
When using Outlook 2016 for Mac for the very first time, you have to click on Next (arrow) on the Welcome to Outlook screen, then on Get started to start the configuration. Click on Start Using Outlook. Click on Import.
Select Outlook 2011 data on this computer and click on Continue. By default, the Import from here option is selected. It already has the Microsoft Outlook 2011 for Mac identities folder path. If you've saved your Outlook 2011 identities elsewhere, select the Import from another location option, then browse to the right folder.
Click Import. If a warning message asks you to quit some applications before you import, click on Quit and Import. The import should complete successfully.
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